Comprehensive Wedding Print Ordering Checklist

1. Pre-Planning and Inspiration

Define Your Wedding Vision:

• Choose your wedding theme (classic, modern, vintage, rustic, etc.).
• Select your color palette and overall style.

Gather Inspiration:

• Create mood boards using Pinterest, wedding magazines, or online galleries.
• Save examples of designs, textures, and layouts you love.

2. Create Your Stationery Inventory

Essential Invitations & Announcements

• Wedding Invitations:

  • Choose high-quality paper stock (luxurious cardstock, textured, recycled options).
  • Consider special finishes like foil stamping, embossing, or letterpress.
  • Select matching envelopes and addressing options.

• Save the Date Cards:

  • Coordinate the design with your invitations.
  • Choose a format (traditional card, postcard, or even a magnet).
  • Add personal touches such as engagement photos or custom illustrations.

• RSVP Cards & Additional Inserts:

  • Include RSVP cards with options for meal selection or special requests.
  • Add additional detail cards (directions, dress code, wedding website URL).

3. Ceremony and Reception Stationery

For Your Ceremony

• Wedding Programs:
  • Outline the order of the ceremony and any special readings or music.
  • Decide on a layout (bi-fold, single-page, booklet) and include custom artwork.

• Custom Signage:
  • Order welcome signs to greet guests.
  • Include directional or seating signs to guide attendees.

For Your Reception

• Menus:
  • Design menus that match your wedding’s theme and color scheme.
  • Choose formats that can double as keepsakes.

• Place Cards & Seating Charts:
  • Create personalized place cards and table numbers.
  • Design seating charts that are both functional and stylish.

• Additional Reception Extras:
  • Consider printing custom banners or backdrops for photo booths or the head table.
  • Add unique touches like table tents or napkin holders with your design

4. Bridal Shower Stationery

A bridal shower is a special celebration before the wedding, and the right print materials can set the tone for a fun and memorable event.

• Bridal Shower Invitations:
  • Create invitations that reflect the personality of the bride and the theme of the shower.
  • Consider playful or elegant designs that complement your overall wedding stationery.
  • Choose paper and finishes that make your invitation stand out.

• Save the Date Cards (Optional):
  • For larger bridal shower events, a save the date can help guests plan ahead.
  • Coordinate these with your bridal shower invitation design.

• Bridal Shower Programs or Itinerary Cards:
  • Provide guests with an overview of the event’s schedule.
  • Include details for games, activities, or any special surprises planned.

• Additional Shower Extras:
  • Custom signage to welcome guests and direct them to different activity areas.
  • Personalized thank-you cards to send after the event, matching the bridal shower theme.
  • Fun elements like favor tags or small printed game instructions to engage guests.

5. Keepsakes and Extras

• Guest Books & Memory Keepsakes:
  • Choose between traditional guest books or creative alternatives (scrapbooks, puzzles).
  • Consider custom keepsake boxes for storing mementos and photos.

• Thank-You Cards:
  • Design thank-you cards that coordinate with your wedding stationery.
  • Personalize messages to express gratitude to your guests.

• Additional Extras:
  • Order custom stickers, seals, or envelope liners for added detail.
  • Explore printing options for accessories like favor tags or coasters

6. Design and Customization Process

• Consultation:
  • Schedule a design consultation with your printing shop.
  • Discuss themes, paper options, fonts, and any custom artwork.

• Proofing:
  • Request digital or physical proofs for each item.
  • Review all details for accuracy (spelling, dates, venue addresses).

• Revisions:
  • Gather feedback from your partner, family, or wedding planner.
  • Finalize adjustments before confirming your order.

7. Planning and Timeline

• Set Your Timeline:
  • Begin planning and ordering your stationery 8–12 months before the wedding.
  • Allocate time for design consultations, revisions, and final approvals.

• Finalize Orders:
  • Confirm production deadlines and delivery dates.
  • Factor in extra time for potential rush orders or unforeseen delays.

8. Budgeting and Vendor Coordination

• Budget:
  • Establish a budget for your stationery and printing needs.
  • Compare vendors and ask for samples to ensure quality and value.

• Communication:
  • Maintain regular contact with your printing shop.
  • Confirm order details, delivery timelines, and any special requests.

9. Post-Order Checks

• Final Review:
  • Inspect the delivered products for quality and accuracy.
  • Keep extra copies for last-minute guest additions or emergencies.

• Celebrate:
  • Enjoy the process of seeing your wedding vision come to life in print!
  • Share your beautiful stationery with friends and family.

By following this comprehensive checklist, you’ll ensure that every piece of your wedding and bridal shower print products—from invitations to thank-you cards—is thoughtfully designed and perfectly executed, making your special day even more memorable. Happy planning!